Executive Assistant
Full-Time, Permanent
London, Site-based with flexibility (may include travel as and when required)
The Role:
We are looking for a highly organised and proactive Executive Assistant to join our team on a permanent basis. This is a fast-paced and varied role, providing high-level administrative support to senior executives. You will play a key part in enabling leadership to focus on strategic priorities by managing schedules, communications, and travel logistics.
Based in our newly renovated London office, you’ll be part of a collaborative and supportive team environment. As we progress through an exciting transformation journey, this is a fantastic time to come on board and contribute to our evolving success!
What you’ll be doing:
- Provide proactive executive support by managing complex diaries across multiple time zones and prioritising communications, meetings, and requests with sound judgement.
- Anticipate needs, resolve issues independently, and prepare high‑quality correspondence, reports, presentations, and briefing materials.
- Coordinate meetings, conferences, and key events, including preparing agendas, collating materials, distributing papers, and tracking follow‑up actions.
- Manage financial administration such as purchase orders, invoices, expenses, and spend monitoring in line with company policies.
- Arrange complex domestic and international travel, ensuring compliance with policies and risk management requirements.
- Maintain accurate and organised document management systems while handling all confidential and sensitive information with discretion.
- Conduct research and prepare summaries to support informed decision‑making.
- Support the day‑to‑day management of the London office, acting as a key contact for facilities, maintenance, health and safety, and access requirements.
- Liaise with internal teams and external providers to ensure timely resolution of issues and manage office services and supplies effectively.
- Support compliance with HSEQ standards within the office environment.
- Build strong working relationships with senior leaders, board‑level contacts, and external partners, representing the executive team professionally.
- Coordinate effectively with other Executive Assistants and support teams across the business.
What we're looking for:
- Extensive experience providing executive-level support within complex, fast-paced, and ideally global environments.
- Advanced proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
- Strong background in coordinating complex international travel and logistics.
- Experience supporting office and facilities operations.
- Proven ability to handle confidential and sensitive information with discretion.
- Exceptional organisational skills and the ability to manage multiple senior stakeholders effectively.
- Strong judgement and decision‑making capability.
- Excellent written and verbal communication skills suited to senior audiences.
- Highly proactive, adaptable, and solutions-focused approach.
- Strong attention to detail with the ability to deliver accurately under pressure.
- Professional, credible communication style when interacting with senior stakeholders and external partners.
- Collaborative mindset with the ability to build trusted working relationships across the organisation.
Why join us?
- Competitive salary and benefits package aligned with experience.
- Clear pathways for career development and organisational visibility.
- Inclusive and supportive culture that values individual contributions.
- Meaningful work with impact across safety, innovation, and global operations.
About Us:
James Fisher is a global engineering services company with over 50 years of experience delivering complex offshore energy projects in some of the world’s most challenging environments. We operate across Energy, Defence, and Maritime Transport, leveraging cutting-edge technology and deep expertise to support the full lifecycle of our customers’ assets.
Our One James Fisher strategy unites our capabilities under a single vision, building a stronger, more cohesive business within the Blue Economy.
Visit our website
If this sounds like the ideal next step in your career, then click ‘apply’ now!
You can find out more about James Fisher & Sons group companies and valued behaviours by watching a short film here: We are One James Fisher - YouTube
Due to the volume of applications, we receive for our vacancies, on occasion applications may close before the deadline, so please apply early to avoid disappointment.
James Fisher and Sons are committed to taking positive action on diversity and strongly encourage applications for candidates from all backgrounds. We are proud to be a Disability Confident employer and recognise that our success depends on our talented and diverse workforce