Company Secretary Assistant
Full-Time, Permanent
City of London (Office based with some flexibility)
About Us
James Fisher is a global engineering services company. From our origins as a ship owner and operator, we’ve evolved to provide the expertise and innovative technology our customers need in the harshest of environments across Energy, Defence and Maritime Transport. We have a strong heritage built on the foundations of our people and innovation. Our strategy is centred around the One James Fisher ambition. We are building a stronger, more cohesive engineering service company operating in the Blue Economy.
- The Energy Division provides safe, sustainable products and services for two core markets, oil and gas and renewables.
- The Defence Division provides underwater systems and life support capabilities, for the defence and commercial diving markets.
- Maritime Transport is a leading provider of global maritime shipping and ship-to-ship (STS) transfer services.
Together, we are building a brighter, bolder and more innovative future.
The Role
We are currently recruiting for two new roles in our fast-paced, FTSE 350 Company Secretariat team, one of which is this Company Secretary Assistant position. Based in the City of London with flexible working, these are exciting opportunities to join a small, agile team and make a meaningful impact.
We are looking for a proactive and detail-oriented Company Secretary Assistant to support the delivery of high-quality company secretarial services. You will become an integral part of a highly efficient team during a period of significant business transformation.
If you are ready for your second role in a small team that covers board governance processes, global subsidiary management , share dealing regulations and share schemes management , this opportunity will give you hands - on experience of all aspects of the Company Secretarial function. It will give you variety, responsibility, accelerated learning and the chance to grow within a dynamic FTSE head office environment.
Principle Accountabilities
- Maintain corporate entity database and ensure timely filings.
- Handle employee share dealing requests and management of insider/confidentiality lists.
- Assist with the implementation of the new governance procedures for director verification.
- Prepare and publish board/committee papers via Diligent.
- Manage board calendars and meeting schedules.
- Coordinate diaries for Board, Executive, and Investment Committees.
- Support ARA project planning.
- Assist with AGM logistics and documentation.
- Administration of the share schemes (monthly exercises/vesting’s/grants/leavers).
Qualifications, Knowledge and Experience
- Qualified or CGI finalist.
- Degree-level education preferred, ideally in Law, Business, or a related field.
- Previous experience in a company secretarial or governance support role, ideally within a listed company or professional services company.
- Familiarity with legal entity management systems and corporate filings.
- Experience using Diligent or similar board portal software.
- Experience supporting Board and Committee meetings, including diary and document management.
- Strong attention to detail and excellent organisational skills.
- Discreet and professional with the ability to handle confidential information.
- Proficient in Microsoft Office (Word, Excel, Outlook).
- Strong communication skills and a collaborative mindset.
- Ability to manage multiple tasks and deadlines in a fast-paced environment.
You can find out more about James Fisher & Sons group companies and valued behaviours by watching a short film here: We are One James Fisher - YouTube
Due to the volume of applications, we receive for our vacancies, on occasion applications may close before the deadline, so please apply early to avoid disappointment.
James Fisher and Sons are committed to taking positive action on diversity and strongly encourage applications for candidates from all backgrounds. We are proud to be a Disability Confident employer and recognise that our success depends on our talented and diverse workforce. For more information Click her