Bookkeeper/Office Coordinator
Beresfield, New South Wales
Full-time, Permanent
Please note that this role requires security checks.
The Role:
The Bookkeeper & Office Coordinator plays an integral role at Cowan Manufacturing, taking ownership of all transactional finance activities, financial reporting, compliance, and the end-to-end processing of weekly payroll. Beyond finance, this position is at the heart of the business, partnering closely with the General Manager to ensure the smooth and efficient day-to-day running of the office through the coordination of key administrative and operational activities.
What you'll be doing:
- Manage all transactional finance activities, including accounts payable, accounts receivable, payroll, and general accounting processes.
- Process weekly payroll accurately and on time, ensuring compliance with Awards, EBAs, and legislative requirements, while responding to payroll queries.
- Prepare accurate financial reports and data in line with JF Group reporting deadlines.
- Complete balance sheet reconciliations, month-end journals, and support month-end, half-year, and year-end reporting requirements.
- Ensure compliance with financial obligations, including BAS, Payroll Tax, GST, Superannuation, and internal finance policies and controls.
- Manage customer invoicing and cash collection activities to support healthy cash flow.
- Maintain accurate employee records and payroll data, working closely with HR and supporting audit requirements.
- Coordinate day-to-day office administration, including timesheet and job costing data entry, office supplies, equipment management, and general office operations.
What we're looking for:
- Proven experience in bookkeeping, payroll processing, and transactional finance.
- Strong accounting knowledge, including reconciliations, reporting, and compliance requirements.
- Experience in job costing/accounting is desirable but not essential.
- Excellent communication and stakeholder management skills, with the ability to build positive working relationships.
- Strong customer service mindset and confidence dealing with employees, customers, and external partners.
- Exceptional organisational skills with the ability to manage multiple priorities, meet deadlines, and maintain a high level of accuracy.
- Proficiency in Microsoft Office, particularly Excel, with strong administrative capabilities.
- Professional, approachable, and trustworthy, with the ability to handle confidential information and work both independently and as part of a close-knit team.
Why join us?
- Join a team of people who are passionate about their job.
- Opportunity to develop new skills and gain broader experience.
- Contribute to a growing and successful business with an exciting order book.
- Wellbeing programs – employee assistance program to support you and your immediate family with counselling and support as needed.
- Flexible working arrangements, including a condensed working week to support a half day every Friday.
- Generous paid community service leave to support your local community or serve as a defence reservist.
- Weekly fruit baskets to keep hunger at bay on busy days.
- Free on-site parking.
- Novated car leasing options available.
- Paid Parental Leave Scheme.
About Us:
James Fisher is a global engineering services company operating across Energy, Defence, and Maritime Transport. With a strong heritage in maritime operations, we now deliver innovative solutions in challenging environments. Our One James Fisher strategy is focused on building a unified, sustainable business within the Blue Economy, driving progress through technology, expertise, and collaboration.
Visit our website at: Home | James Fisher and Sons plc
For more information about our values and behaviours, follow the link: About us | James Fisher and Sons plc
James Fisher Defence (JFD), part of the James Fisher Group, is a global leader in underwater capability, delivering cutting-edge diving, submarine rescue, and hyperbaric solutions to both commercial and defence markets. Operating worldwide, JFD is the foremost provider of submarine rescue services and a trusted name in submarine escape training. We’re also at the forefront of hyperbaric rescue innovation and a leading supplier of advanced diving equipment and saturation systems across the industry. Explore more about JFD
If this sounds like the ideal next step in your career, then click ‘apply’ now!
Due to the volume of applications, we receive for our vacancies, on occasion applications may close before the deadline, so please apply early to avoid disappointment.
At James Fisher and Sons, we are committed to taking positive action on diversity and strongly encourage applications from candidates of all backgrounds. We are proud to be a Disability Confident employer and recognise that our success is driven by the talent and diversity of our workforce.